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Privacy Notice — Denkavit Nederland B.V.

Last updated: December 2025

Denkavit Nederland B.V. (“Denkavit”, “we”, “us”, “our”) is committed to protecting your personal data. This Privacy Notice explains which personal data we process, why we process it, how we safeguard it, and what rights you have under applicable data protection law.

This Notice applies to all websites and online services of Denkavit that link to this Privacy Notice.

1. Data Controller

Denkavit Nederland B.V.
Tolnegenweg 65
3781 PV Voorthuizen
The Netherlands

Email: privacy@denkavit.com

We are the controller for the processing of personal data described in this Notice.

2. Personal Data We Process

Depending on your interaction with our websites or services, we may process the following categories of personal data:

  • Name, company details, job title, email address, telephone number and other contact information
  • Information you provide to us via contact or registration forms
  • Correspondence with Denkavit, such as emails or notes of telephone conversations
  • Website usage data, including IP address, browser information and pages visited (as configured through our cookie platform)

We only collect personal data that is necessary for the purposes set out below.

3. Purposes for Processing Personal Data

We process personal data only for legitimate and transparent purposes, including:

Communication & service delivery

  • Responding to your questions or requests
  • Sending information or documentation you have asked for

Website management & improvement

  • Operating, managing and improving our websites
  • Analysing website traffic (as configured within our cookie platform)

Marketing & newsletters

  • Sending newsletters or updates (only where legally permitted and, where required, with your consent)
  • Improving the relevance and quality of our communications

Business operations & legal obligations

  • Managing relationships with customers and suppliers
  • Internal administration
  • Complying with applicable laws and regulations

Denkavit processes personal data on the basis of:

  • Consent, for example for newsletters or optional cookies
  • Performance of a contract, or taking steps prior to entering into a contract
  • Legal obligation, such as statutory retention requirements

5. Sharing Personal Data

We only share personal data when necessary and solely with the following categories of recipients:

Service providers / processors

Including:

  • Website hosting and IT partners
  • Email or communication service providers
  • Security and analytics providers
  • Legitimate interests, such as improving our services and ensuring the security of our systems. Where we rely on legitimate interests, we carefully balance your rights and freedoms with our business needs.

These parties act on our behalf and are bound by contractual data protection obligations.

Denkavit group companies

For internal administrative or organisational purposes.

Public authorities

Where required to comply with legal obligations.

We never sell personal data to third parties.

6. Transfers Outside the European Economic Area (EEA)

If your personal data is transferred outside the EEA, we ensure that appropriate safeguards are in place, such as:

  • An adequacy decision by the European Commission, or
  • Standard Contractual Clauses (SCCs)

This ensures that your personal data remains protected at all times.

7. Cookies

Our websites use cookies and similar technologies.

Because we use a dedicated cookie platform, we refer you to our separate cookie statement. Available via our cookie banner.

This Cookie Statement explains which cookies are used, for what purpose and how long they are stored, and how you can manage your preferences.

8. Security of Personal Data

We implement appropriate technical and organisational measures to protect personal data against:

  • loss
  • misuse
  • unauthorised access
  • unlawful disclosure

Access to personal data is restricted to employees and service providers who require it for their work, and who are bound by confidentiality obligations.

9. Retention Periods

We retain personal data only for as long as necessary for the purposes for which it was collected, unless a longer retention period is required by law.

Examples:

  • Contact requests: deleted once the request has been handled
  • Newsletter subscriptions: deleted immediately upon unsubscribing
  • Cookies: retained according to the durations specified in our Cookie Statement

10. Your Rights

Under applicable data protection laws, you may have the right to:

  • request access to your personal data
  • request correction of your personal data
  • request erasure of your personal data
  • object to certain processing activities
  • request restriction of processing
  • request data portability
  • withdraw any consent given

You can exercise these rights by contacting us at privacy@denkavit.com.
We will respond within one month in accordance with applicable law.

You also have the right to lodge a complaint with your local Data Protection Authority.

11. Changes to This Privacy Notice

We may update this Privacy Notice from time to time, for example if our services or the relevant legal requirements change. The most recent version will always be published on our website.

12. Contact

If you have any questions or concerns regarding this Privacy Notice or the way your personal data is processed, please contact us via:

Denkavit Nederland B.V.
Tolnegenweg 65
3781 PV Voorthuizen
The Netherlands
Email: privacy@denkavit.com